Careers

Viewpoint School is currently seeking a Director of Data Solutions and Prospect Development. The Director of Data Solutions and Prospect Development is responsible for the strategic build-out of a centralized prospect management system in support of Viewpoint's annual and long-range fundraising and campaign goals. The Director will empower the advancement team and its volunteers through best practices in research, information organization, and data analytics while maximizing the latest technology solutions and modernizing legacy systems.

This position is critical to Advancement's efforts to ensure Viewpoint is building a sustainable and broad-based principal and major gifts pipeline by enhancing existing data tracking and reporting and upgrading existing systems.. The ideal candidate will be both data driven and research savvy and appreciate that these dual approaches to prospect development are critical to the sustained growth of philanthropy in a complex organization. This includes managing and enhancing all Advancement information and prospect research assets, including the constituent database and CRM, Givesmart, Zkipster, Research Point, iWave, Raiser’s Edge, PeopleGrove, SchoolAdmin, and other Blackbaud products. In addition to systems oversight and optimization, the Director will stay abreast of the latest tools and technology in the nonprofit sector and proactively analyze donor and prospect data to bolster fundraising strategies and outcomes, prepare data driven reports to leadership and volunteers, and make projections for the future. The Director also manages the Database Coordinator and is responsible for overseeing efficient and accurate gift processing, data tracking, and reconciliations with the Business Office.

We are honored to have been named a Best Place to Work in SoCal by @bestcompaniesgroup. Our talented staff are the ones that made this happen and make this a great place to work every day. What makes this news even better? We're hiring! Come join our dedicated team!

Data Solutions, Reporting, Analytics, and Staff Training

• Lead migration to NXT over the next two years
• Compile analytical reports detailing fundraising statistics and donor trends
• Produce daily, weekly, and monthly reports for gifts and campaigns, which includes Crystal Reports and queries to meet the specialized reporting needs of the Advancement Office
• Ability to train new users, as well as offer refreshers to the team, one-on-one as well as in a group setting to ensure consistent best practice and optimized workflow
• Work closely with the Director of the Viewpoint Fund and Assistant Head of School for External Affairs on revising and creating reports
• Collaborate with other data specialists on campus including the Chief Innovation Officer and IT Director

Prospect Research and Portfolio Management

• Lead and facilitate regular portfolio review meetings and prospect strategy sessions with frontline fundraisers.
• Conceptualize and design pipeline, portfolio, and other prospect management reports.
• Strategically build and regularly review and refine gift officers' portfolios of assigned donors, offer guidance in prioritizing for outreach, and track the progress of identification through the solicitation cycle.
• Develop options for fundraisers to track their prospects/portfolios using custom reports, lists or dashboards.

Experience, Knowledge, Skills, Abilities Required 

• Data-driven and digital first mentality
• Proven staff and project management experience, preferably in a cultural, independent school, or higher ed institution
• Familiarity with Blackbaud hosted databases and Raiser's Edge NXT required and knowledge of Crystal Reports required
• Ability to understand internal business processes and how they relate to functionality within Raiser's Edge and database best practices
• Bachelor’s Degree and minimum of five years’ managing fundraising database efforts in a nonprofit institution
• High level of professionalism, and excellent interpersonal relations and ability to maintain high level of confidentiality
• Ability to communicate effectively with all constituents in a school environment
• Blackbaud Fundamentals certified in Blackbaud Raiser’s Edge

• Other duties and responsibilities assigned by the Assistant Head of School for External Affairs

Candidates interested in applying for the position should submit an updated resume to careers@viewpoint.org.

Viewpoint School is currently seeking an Accounting Manager to join its Business Office team to supervise the School’s accounts payable, accounts receivable, and payroll activities, lead the monthly close process, and produce recurring financial reports. This is a full-time exempt position reporting to the Controller. The CFO prefers that team members be on campus but would consider shifting to hybrid after 6 months. Successful applicants will have already gained significant accounting experience in a previous job, be able to demonstrate an expert level of understanding of core accounting processes, be current on relevant accounting standards, know their way around financial statements, and be a skilled user of accounting software and a power user of spreadsheets. Having worked before in a school or other non-profit is not necessary. Wanting to contribute to the education of the next generation, however, is essential!

 Primary Duties and Responsibilities

• Accounts Payable. Supervise A/P administrator. Assure incoming invoices are approved, coded, posted, and paid in a timely manner, and that records are filed and retained appropriately.
• Accounts Receivable. Supervise A/R administrator. Assure necessary changes to billing schedules are made at the start of the year. Assure billing amounts are posted appropriately to student accounts each period, payments are applied as received, and payment is sought and obtained for past due balances. Respond to parent inquiries regarding their school accounts.
• Payroll. Supervise Payroll Manager. Sign off on all proposed payroll entries prior to submission and release. Confirm changes to pay rates and withholdings are correctly implemented.
• Accounting Close. Supervise Senior Accountant. Lead month end and year end accounting close processes. Review & approve all journal entries to the General Ledger. Complete and/or review account reconciliations. Produce and distribute financial statements and other reports.
• Cash Management. Monitor operating cash balances and initiate inter-account and inter-bank funds transfers as necessary.
• Audit & Compliance. Oversee the completion of all schedules needed for the annual audit, and support the completion of tax and retirement plan filings. Stay current on FASB and GAAP pronouncements and keep School in compliance with same. Maintain write-ups of accounting procedures, especially those describing internal control processes, and assure they are being followed.
• Budget Administration. Develop and distribute budgets. Provide budget vs actual reports to organization heads and budget owners. Inquire about line items with large over/under variances. Update forecasts.

Experience, Skills, Abilities Required

• Bachelor’s degree. In Accounting or Finance. With a minimum of 7 years of relevant experience.
• Familiarity with accounting standards. In particular those related to fund accounting, revenue recognition, charitable contributions, and financial reporting for non-profits.
• Proven experience with accounting processes and the use of accounting software.
• High level of technological literacy including proficiency in the use of spreadsheets, and with other Microsoft Office and Google Office applications. Knowledge of the Senior Systems or Blackbaud accounting package for schools is a definite plus.
• Ability to communicate clearly, effectively, and persuasively using written and spoken English.
• Good interpersonal skills. Able to interact comfortably and pleasantly with school leadership, with employees and colleagues, and with parents.
• Self-motivated, eager to learn, able to work independently, adaptable, at ease in an environment with tight deadlines and shifting priorities, and prepared to help the organization change software platforms.
• Understanding of the importance of confidentiality.

Candidates interested in applying for the position should submit an updated resume to careers@viewpoint.org.

Viewpoint School is currently seeking an Accounts Payable Administrator. The Accounts Payable Administrator process payments for goods and services according to school procedures. Compile and maintain accounts payable reports, records and files.

Primary Functions: 

• Reviews and verifies invoices and other requests for payment
• Prepares AP checks according to school policies and payment procedures
• Answers all vendor inquiries
• Assists with monthly closings and special departmental projects
• Opens and distributes daily mail
  • Send any invoices received out for supervisor approval
  • Organize and run an adding machine tape of any accounts receivable checks received
  • Organize and distribute to the Senior Accountant any Advancement cash receipts
• Reconcile all corporate credit card statements
• File and maintain all vendor files
• Match Purchase Orders to invoices
• Process petty cash requests
• Vendor W-9 maintenance and prepare year-end 1099’s
• Process cash and check payments for miscellaneous school activities and the Summer Programs
• Fill in during the absence of the Purchasing Manager or Accounts Receivable Administrator
• Maintain the Business Office inventory and its presence
• Assist with special projects, as requested by Controller, Associate Business Manager or Senior Accountant

Experience, Knowledge, Skills, Abilities Required:

• Bachelor’s Degree with coursework or work experience in accounting is recommended.  
• Must demonstrate competency with basic word processing, spreadsheet, database, internet, and computer functions. 
• Knowledge of Senior Systems, Blackbaud FE and/or Sage accounting software a plus
• Experience with invoice processing software a plus (e.g., Bill, Yooz and/or Concur).
• Requires strong organizational skills
• Ability to multi-task and to set priorities and work well with deadlines
• Ability to maintain confidentiality working with highly sensitive information
• Detail oriented and understand the need for a high degree of accuracy
• Position requires adaptability, analyzing, assessing, calculating, decision making, dependability, good judgment, reading, memorizing, social skills, speaking, multitasking, and writing
• In addition to the position described above, you agree to perform other duties and responsibilities as shall be assigned by Head of School or other supervisor

Candidates interested in applying for the position should submit an updated resume to careers@viewpoint.org.

Viewpoint is currently seeking a Systems Administrator reporting to our Director of Information Technology.   This position’s primary function is to support the Apple and Google technologies at the school.  Secondary functions include resolving support tickets requiring escalation, interfacing with users throughout the support process and configuration/deployment of end-user devices through management tools and processes. 

Primary functions include but limited to, effectively leverage Jamf Pro to configure, deploy, manage, and maintain Mac computers, iPads, and Apple TVs.  Manage server and cloud solutions such as: Google Workspace, Active Directory, Office 365, Zoom, Avast Antivirus, Windows Print Server, PaperCut Print Management, VDI, and storage.  Assist with support ticket resolution; provide feedback to IT staff as needed throughout the resolution process and ensure communication to the end-user through the life of the ticket.  Write and maintain clear imaging and application deployment documentation for Tier 1 support personnel; develop technical documentation for employees, students & online knowledge base. Identify trends and frequent problems; address by create automations or compiling front-facing documentation, as well as complying with departmental SLAs, ticket management and solution documentation procedures.

The ideal candidate will have a minimum of 4 years’ experience in supporting macOS, iOS and Google technology.  Jamf Certified Admin (required) or Jamf Certified Expert (desired), Apple Certified Support Professional (ACSP), Google Certified Associate Cloud Engineer or higher, Bash/Python Scripting experience as well as experience with Google SSO SAML, Apps Script, JavaScript and API’s.

Candidates interested in applying for the position should submit an updated resume  to careers@viewpoint.org.

Viewpoint School is currently seeking full-time and part-time Campus Safety Officers. Shifts and times are as follows:

11:00 a.m. -7:30 p.m.

2:00-10:30 p.m.

or 10:30 p.m.-7:00 a.m.

• Swing
• Graveyard
• Weekends

Qualifications and requirements include, but not limited to:

• Excellent verbal communication skills
• Ability to work independently and as part of a team
• Experience in law enforcement, security protection or combination of the two
• BSIS Guard Card required
• Additional certifications, licensing or training in security or safety related field is highly suggested.

The school will provide a work shirt, jacket and equipment as needed. You are required to supply pants and shoes.

Candidates interested in applying for the position should submit an updated resume to careers@viewpoint.org.